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Fair Processing Notice for COVID-19

Sharing of vulnerable person's information for the COVID-19 extremely vulnerable persons' service

The health and social care system is facing significant pressures due to the Covid-19 outbreak. Health and care information is essential to deliver care to individuals, to support health and social care services and to protect public health. Information will also be vital in researching, monitoring, tracking and managing the outbreak. In the current emergency it has become even more important to share health and care information across relevant organisations.

The government is collecting information across England on people who are extremely vulnerable in relation to the COVID-19 virus who have been directed to stay at home and who need support with essential tasks such as getting food and medicine and accessing health and care services and support.

The government is sharing this information with NHS South Eastern Hampshire Clinical Commissioning Group (the CCG) for the delivery of the extremely vulnerable person's service (the service) as tasked by government in order to:

  • facilitate the health and wellbeing of people who are extremely vulnerable
  • ensure they can obtain essential supplies
  • enable access to medical, health and mental health support

The legal basis for the CCG to process is provided by the General Data Protection Regulation (GDPR) Article 6 (1) (e) Public Task.

The CCG is relying on GDPR Article 9(2) (a) of the Data Protection Act 2018 to process special category (sensitive) personal information such as people's health information.

Please note that the information being shared under Covid-19 directions is for the provision of direct patient care and will not be used by the CCG for commissioning purposes.

For further information on how the CCG processes and shares information or requests for access to personal information please refer to the CCG’s Fair Process Notice which can be accessed via the following link: 

Further information on the shielded patient list is published by NHS England: and on the NHS Digital website:

Guidance for patients is published on Patients should also register themselves on the website if they need extra help and support:  The information in these links is regularly updated. 

This notice only applies whilst the Covid-19 – Notice under Regulation 3(4) of the Health Service Control of Patient Information Regulations 2002 remains in place, which is currently the 31st March, 2021.